Advanced Document Management System with Workflow Engine

About Documines

Documines is an advanced document management system with a customizable sophisticated workflow engine. Using Documines you can design your enterprise document management policy and control your document storage, access, processing, communication and collaboration.

Documines covers all what you need to manage your organization's documents. You start with defining your departments and projects then setup user accounts and give each user a role. User role permissions are totally customizable. You can also assign users in an optional user groups.

After having your departments, projects, users, roles and groups ready, you can manage your documents under folders. Documines gives you a powerful access matrix to allow/block read/write/manage access for each document for specific users or based on user department, project and group.

Document management includes:

-Assigning documents to departments and projects.
-Arranging documents under Folders tree.
-Adding documents metadata.
-Categorizing documents under custom-defined document types.
-Documents searching and filtration
-Connecting Related documents together.
-Document versioning with change history auditing and tracking.
-Collaboration and Communication: tasks, discussion threads and comments, update/change notifications, sharing via URL or email

Documines Workflow engine gives you the power to define as many as you want workflows to be executed on different document types and categories. Workflow design includes all needed workflow steps, actions and linking. Once you have your workflow design ready you can activate it to run automatically on your designated documents. By triggering a workflow on a document the users assigned to the first step(s) find a task in their workflow tasks inbox. By taking an action on the assigned task the workflow engine notifies the next step assignee(s) to continue the workflow processing from there.

Workflow Design:
-Define workflows on a specific set of documents, document types or folders.
-Manage user access to each workflow step.
-Define each workflow step and the list of actions that can be taken on each step.
-Form builder to build forms to be answered with each step action.
-Connecting steps with each others in a flexible way.
-Enable parallel workflow paths and merging processing paths.
-Ability to define multiple finishing (successful end) or terminating (immediate stop) steps for the workflow.
-Ability to activate/deactivate any workflow at any time.

Workflow execution:
-Automatic or manual workflow triggering on documents.
-Each user with permissions has his own workflow tasks inbox contains his assigned tasks.
-Ability to re-assign or delegate tasks between users in case of absence or leave.
-Ability to halt/resume any workflow processing at any step.
-Tracking and auditing workflow processing history on any document.
-Performance reports on workflows and users.
-Notifications on different workflow events.

To know more about documines features please check Features.

Live demo is available here: Demo.

Interested to know more, please do not hesitate to contact us on Contacts.